# Leave balances

> In Weplanify, each employee has a leave counter: earned since the return date, taken, and available balance, shown on their record and in the report.

- Product: Weplanify (https://weplanify.io)
- Section: Leave & absences
- Web page: https://weplanify.io/docs/absences.soldes-de-conges?lang=en
- Other language: https://weplanify.io/docs/absences.soldes-de-conges.md
- Last updated: 2026-09-29

In Weplanify, an employee's leave counter is read in the **Leave and absences** tab of their [record](https://weplanify.io/docs/employes.fiche?lang=en).

![A record's Leave and absences tab: reference period, leave earned, taken and available balance](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fabsences%2Fmaj-2026-09-28%2Fab-fiche-940ad0f5.webp?alt=media&token=3dbf2f60-2281-434a-8d15-158ea3ab1eb6)

## Steps

1. On the record, **Time tracking and leave** section, fill in the **Return from leave date** (start of the counter; by default, the start date) and the **Initial leave balance** (carried over).
2. Check the monthly accrual in [Settings → Accrual and counting](https://weplanify.io/docs/configuration.conges?lang=en), according to your country's rule.
3. Read the **Leave and absences** tab: reference period, leave earned, leave taken and available balance.

## The calculation

- Earned = months since the return date × days earned per month (+ any extra days).
- Taken = approved absences [deducted from leave](https://weplanify.io/docs/absences.types?lang=en) since the return date.
- Balance = initial balance + earned − taken.

## Good to know

- For the whole team: the [absence report](https://weplanify.io/docs/absences.rapport?lang=en), Balances view.
- When someone leaves on holiday, payroll computes the allowance: see [departures and leave in payroll](https://weplanify.io/docs/paie.depart?lang=en).

## Related guides

- [The employee record](https://weplanify.io/docs/employes.fiche?lang=en) — In Weplanify, the employee record brings together everything about a person in five tabs, with sections that you edit one at a time, separately.
- [Set leave accrual and counting](https://weplanify.io/docs/configuration.conges?lang=en) — In Weplanify, set how many leave days each employee earns per month and how leave is counted: Monday to Saturday or Monday to Friday working days.
- [Absence types](https://weplanify.io/docs/absences.types?lang=en) — In Weplanify, each absence type says whether it is paid, unpaid or deducted from the leave balance: it is the type that decides the effect on payroll.
- [The absence and balance report](https://weplanify.io/docs/absences.rapport?lang=en) — In Weplanify, the absence report gives, for the chosen period, the days of absence, the absenteeism rate and each employee's own leave balance.
- [Declare a departure on leave or a final departure](https://weplanify.io/docs/paie.depart?lang=en) — In Weplanify, declare a departure on leave or a final departure from the employee's record, Contracts tab, so that payroll prepares what is due to them.
- [Manage leave and absences](https://weplanify.io/docs/absences?lang=en) — In Weplanify, the Leave and absences screen gathers the whole team's requests, as a list or a calendar, with the requests to approve shown first.
- [Request leave from your phone](https://weplanify.io/docs/application-mobile.absences?lang=en) — Request leave or an absence in the Weplanify app, attach a supporting document, see your balance and track approval.
- [An employee's dashboard](https://weplanify.io/docs/tableau-de-bord.espace-employe?lang=en) — In Weplanify, an employee invited to the web sees their own dashboard: their leave balance, their next absence and the follow-up of this year's requests.