# Record an expense

> In Weplanify, record an expense starting from the receipt: its type, who paid, the amount, date and site concerned, then see what will happen next.

- Product: Weplanify (https://weplanify.io)
- Section: Costs & expenses
- Web page: https://weplanify.io/docs/couts.depenses?lang=en
- Other language: https://weplanify.io/docs/couts.depenses.md
- Last updated: 2026-09-29

In Weplanify, an expense is entered starting from the receipt. Paid by the company, it counts in costs without touching payslips; advanced by an employee, it is repaid on their pay.

![The New expense window: receipt, Fuel type, who paid, amount, quantity and site concerned](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fcouts%2Fmaj-2026-09-28%2Fco-nouvelle-689c6f4d.webp?alt=media&token=9ac9c9c5-94a0-441e-88e7-c2f8b0aadd6f)

## Steps

1. In **Expenses**, click **New expense**.
2. Drop the photo or PDF of the receipt.
3. Choose the **Type**: each type says who pays for it (see [expense types](https://weplanify.io/docs/couts.types?lang=en)).
4. If the type asks, answer **Who paid?**: the company or the employee.
5. Enter the **Amount**, the **Date**, the **Quantity** if asked, the **Site concerned** and a **Reason**.
6. Read **What will happen**, then click **Save the expense**.

## Good to know

- The **Employee concerned** is optional (the vehicle they drive, their phone line): it has no effect on their pay.
- If automatic receipt reading is on for your company, the amount, date and merchant fill in by themselves: check them.
- For a mistake: [correct or cancel an expense](https://weplanify.io/docs/couts.contre-ecriture?lang=en).

## Related guides

- [Correct or cancel an expense](https://weplanify.io/docs/couts.contre-ecriture?lang=en) — In Weplanify, edit an expense while its payroll is open, or cancel it in full or in part: it stays in the history and in the entries, offset.
- [Create an expense type](https://weplanify.io/docs/couts.types?lang=en) — In Weplanify, an expense type (fuel, meals, road tolls) decides who pays, how the amount is computed, what must be attached and who approves it.
- [Follow the company's expenses](https://weplanify.io/docs/couts?lang=en) — In Weplanify, the Expenses screen gathers purchases paid by the company and costs advanced by employees: to approve, to reimburse and to pay.
- [Set the accounting and questions of an expense type](https://weplanify.io/docs/couts.types.formulaire?lang=en) — In Weplanify, give an expense type its category, its expense and counterpart accounts and VAT, and add your own questions to the entry form.