# Follow the company's expenses

> In Weplanify, the Expenses screen gathers purchases paid by the company and costs advanced by employees: to approve, to reimburse and to pay.

- Product: Weplanify (https://weplanify.io)
- Section: Costs & expenses
- Web page: https://weplanify.io/docs/couts?lang=en
- Other language: https://weplanify.io/docs/couts.md
- Last updated: 2026-09-29

In Weplanify, the **Expenses** screen (**Payroll and costs** menu) is the single register of everything the company spends: purchases paid by the company and costs advanced by an employee.

![The Expenses screen: to approve, to reimburse on payroll, to pay, the month's expenses](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fcouts%2Fmaj-2026-09-28%2Fco-depenses-d337868b.webp?alt=media&token=d904523b-429f-4816-98df-fee4f8d37aca)

## Steps

1. Prepare your [expense types](https://weplanify.io/docs/couts.types?lang=en): fuel, supplies, meals, business trip…
2. Record [expenses](https://weplanify.io/docs/couts.depenses?lang=en) as they come, starting from the receipt.
3. Approve costs advanced by an employee: they become [expense claims](https://weplanify.io/docs/couts.notes-de-frais?lang=en), repaid on their payslip.
4. Mark as paid the expenses settled with suppliers.

## Good to know

- The counters at the top: **To approve**, **To reimburse on payroll**, **To pay to suppliers** and the month's expenses compared with the previous month; the tabs of the same name filter the list.
- Pick the month at the top of the screen; **Export** downloads the list.
- For the month's total cost, salaries and day labourers included, by site, job or department: [cost analysis](https://weplanify.io/docs/couts.analyse?lang=en).
- The screen only shows if your company runs [payroll](https://weplanify.io/docs/paie?lang=en) in Weplanify.

## Related guides

- [Record an expense](https://weplanify.io/docs/couts.depenses?lang=en) — In Weplanify, record an expense starting from the receipt: its type, who paid, the amount, date and site concerned, then see what will happen next.
- [Repay an expense claim on the payslip](https://weplanify.io/docs/couts.notes-de-frais?lang=en) — In Weplanify, repay an employee, through their payslip, the money they advanced for the company: meals, taxi rides, fuel or a business trip.
- [Create an expense type](https://weplanify.io/docs/couts.types?lang=en) — In Weplanify, an expense type (fuel, meals, road tolls) decides who pays, how the amount is computed, what must be attached and who approves it.
- [Analyse costs by site, job or department](https://weplanify.io/docs/couts.analyse?lang=en) — In Weplanify, the cost analysis adds up the month's salaries, day labourers and expenses, then splits them by site, by job or by department, month by month.
- [Payroll in Weplanify](https://weplanify.io/docs/paie?lang=en) — In Weplanify, the monthly payroll is prepared in five steps, from time, absences and variable elements up to the payslips, the payment and the closing.
- [Export the payroll accounting entry](https://weplanify.io/docs/paie.ecriture-comptable?lang=en) — In Weplanify, download a month's payroll accounting entry in Excel or CSV, balanced, with an account per employee and the analytical section per site.