# Repay an expense claim on the payslip

> In Weplanify, repay an employee, through their payslip, the money they advanced for the company: meals, taxi rides, fuel or a business trip.

- Product: Weplanify (https://weplanify.io)
- Section: Costs & expenses
- Web page: https://weplanify.io/docs/couts.notes-de-frais?lang=en
- Other language: https://weplanify.io/docs/couts.notes-de-frais.md
- Last updated: 2026-09-29

In Weplanify, an expense claim is an expense paid by the employee with their own money; it is repaid on the payslip of the expense's month, or the next one if that month is already closed.

![The month's expenses: a business trip advanced by the employee, repaid on the September payroll](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fcouts%2Fmaj-2026-09-28%2Fco-liste-6c16d4ca.webp?alt=media&token=50eb52ef-240b-4902-8305-2789078508ee)

## Steps

1. Most often, the employee sends the claim from the [mobile app](https://weplanify.io/docs/application-mobile.formulaires?lang=en); it waits in the **To approve** tab.
2. Approve it (see [pending requests](https://weplanify.io/docs/validations.demandes-en-attente?lang=en)): it moves to **To reimburse**.
3. An administrator can also enter it: **New expense**, then **Who paid? → The employee**.
4. In the month's payroll, the repayment shows in the [variable elements](https://weplanify.io/docs/paie.variables?lang=en) then on the payslip; the expense turns "Reimbursed".

## Good to know

- Until it is approved, an expense claim has no effect on payroll.
- The repayment is a line subject neither to tax nor to contributions.
- The expense type says whether employees may advance the costs ([expense types](https://weplanify.io/docs/couts.types?lang=en)).

## Related guides

- [Make a request or fill in a form on mobile](https://weplanify.io/docs/application-mobile.formulaires?lang=en) — In Weplanify, employees make their requests from the app: an expense, an advance, a schedule change, a report or any other form, then follow them.
- [Decide on pending expense claims and advances](https://weplanify.io/docs/validations.demandes-en-attente?lang=en) — In Weplanify, decide on expense claims and advance requests from To handle: see their effect on pay, then grant them, refuse them or have them corrected.
- [Check the month's variable elements](https://weplanify.io/docs/paie.variables?lang=en) — In Weplanify, the Variable elements step sums up the bonuses, benefits in kind, advance deductions and expense claims that will be on the month's payslips.
- [Create an expense type](https://weplanify.io/docs/couts.types?lang=en) — In Weplanify, an expense type (fuel, meals, road tolls) decides who pays, how the amount is computed, what must be attached and who approves it.
- [Follow the company's expenses](https://weplanify.io/docs/couts?lang=en) — In Weplanify, the Expenses screen gathers purchases paid by the company and costs advanced by employees: to approve, to reimburse and to pay.
- [Payroll in Weplanify](https://weplanify.io/docs/paie?lang=en) — In Weplanify, the monthly payroll is prepared in five steps, from time, absences and variable elements up to the payslips, the payment and the closing.
- [Set up payroll accounting accounts](https://weplanify.io/docs/paie.comptes-comptables?lang=en) — In Weplanify, choose the accounting account of each payroll line to produce a balanced payroll entry, ready to import into your accounting software.