# Request a document from your employees (collection)

> In Weplanify, a collection requests the same paper (ID card, bank details, medical certificate…) from a group of employees, with a deadline to meet.

- Product: Weplanify (https://weplanify.io)
- Section: Documents
- Web page: https://weplanify.io/docs/documents.collectes?lang=en
- Other language: https://weplanify.io/docs/documents.collectes.md
- Last updated: 2026-09-29

In Weplanify, a collection sends a document request to each targeted employee; they receive it in their app and upload their paper there.

![Collections in progress, their deadline and progress](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-collectes-c299a0ba.webp?alt=media&token=429fdd0a-24e3-48ec-9c2d-fcfa8b7b4193)

## Steps

1. Open **People → Documents**, **Collections** tab, and click **New collection**.
2. Enter the **Collection name**, the **Document type** and the **Deadline**.
3. Click **Choose employees**: tick [groups](https://weplanify.io/docs/employes.groupes?lang=en) or people.
4. If needed, choose the **Target folder** for the papers ([folders](https://weplanify.io/docs/documents.dossiers?lang=en)) and write a **Message to employees**.
5. Click **Create collection**.

![The New collection window](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-collecte-nouvelle-50e05810.webp?alt=media&token=6e09dc7d-cd7d-4492-9e7d-07902c6d9b80)

## Good to know

- A group follows its members: someone who joins the group later also receives the request.
- Each targeted employee uploads their paper from the [mobile app](https://weplanify.io/docs/application-mobile.documents?lang=en).
- After the deadline, the collection is marked **Late**; click it to [follow uploads and approve papers](https://weplanify.io/docs/documents.collectes.verifier?lang=en).

## Related guides

- [Create and manage employee groups](https://weplanify.io/docs/employes.groupes?lang=en) — In Weplanify, a group brings employees together for planning, forms, approvals, bonuses and documents, and it also sets a manager's own scope.
- [Organise documents in folders](https://weplanify.io/docs/documents.dossiers?lang=en) — In Weplanify, create folders (Contracts, ID documents, Medical check-ups…) to file company documents and those of your employees in one clear place.
- [Documents and payslips on mobile](https://weplanify.io/docs/application-mobile.documents?lang=en) — Upload the documents HR requests from the Weplanify app, follow their review and find your payslips.
- [Follow a collection and approve papers](https://weplanify.io/docs/documents.collectes.verifier?lang=en) — In Weplanify, check the papers uploaded for a collection, approve them or refuse them with a reason, and upload a paper on an employee's behalf.
- [HR documents in Weplanify](https://weplanify.io/docs/documents?lang=en) — In Weplanify, the Documents module files HR papers, spots incomplete staff files, gets PDFs signed and collects documents from your employees.
- [Handle pending documents: the To do tab](https://weplanify.io/docs/documents.a-traiter?lang=en) — In Weplanify, the To do tab lists papers to approve, signatures still pending, expired papers to request again and the collections in progress.
- [Spot incomplete staff files](https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en) — In Weplanify, Staff files show for each employee where their contract, ID document, collections and documents to sign stand, in a single row.
- [The document list and its counters](https://weplanify.io/docs/documents.tableau-de-bord?lang=en) — In Weplanify, the Documents tab lists every filed paper, with the Expired and Expiring soon counters and filters by type, folder, employee and status.
- [Document statuses and expiry](https://weplanify.io/docs/documents.statuts?lang=en) — In Weplanify, understand the Valid, Expiring soon and Expired statuses of a document, and those of a paper requested by collection: To upload, To check.
- [An employee's documents](https://weplanify.io/docs/documents.fiche-employe?lang=en) — In Weplanify, the Documents section of the employee record gathers their papers by type: contract, ID document, certificates and signed copies.