# Spot incomplete staff files

> In Weplanify, Staff files show for each employee where their contract, ID document, collections and documents to sign stand, in a single row.

- Product: Weplanify (https://weplanify.io)
- Section: Documents
- Web page: https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en
- Other language: https://weplanify.io/docs/documents.dossiers-du-personnel.md
- Last updated: 2026-09-29

In Weplanify, the **Staff files** tab answers "who is missing what?" at a glance: one row per employee, one column per expected paper.

![Staff files: one row per employee, one column per paper](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-dossiers-personnel-82d0c8c3.webp?alt=media&token=5db249ba-5c35-4952-ac1f-2e39c4ad9560)

## Steps

1. Open **People → Documents**, **Staff files** tab.
2. Read the summary at the top ("complete files out of …") and choose **Incomplete** or **All**.
3. Type a name in **Search an employee** to find a person.
4. Click a row to open the [employee's documents](https://weplanify.io/docs/documents.fiche-employe?lang=en) and complete the file.

## The columns

- **Contract** and **Identity document**: always there, they read the documents of that type filed on the record.
- One column per recent [collection](https://weplanify.io/docs/documents.collectes?lang=en), with its deadline.
- One column per document recently [sent for signature](https://weplanify.io/docs/documents.signature?lang=en), marked with a pen.

## The states of a cell

- **Up to date**, **Expiring soon**, **Expired**: the paper is on file (see [statuses](https://weplanify.io/docs/documents.statuts?lang=en)).
- **Requested**: a collection is running; **To check**: the paper was uploaded and waits for your decision; **Refused**: it was refused.
- **Missing**: nothing on file, or the deadline has passed.
- **To sign**: the document waits for the employee's signature; a dash means the employee is not concerned.

## Related guides

- [An employee's documents](https://weplanify.io/docs/documents.fiche-employe?lang=en) — In Weplanify, the Documents section of the employee record gathers their papers by type: contract, ID document, certificates and signed copies.
- [Request a document from your employees (collection)](https://weplanify.io/docs/documents.collectes?lang=en) — In Weplanify, a collection requests the same paper (ID card, bank details, medical certificate…) from a group of employees, with a deadline to meet.
- [Send a document for signature in four steps](https://weplanify.io/docs/documents.signature?lang=en) — In Weplanify, sending a PDF for signature takes four steps: the document, the signers, where each one signs, then a final check before you send it.
- [Document statuses and expiry](https://weplanify.io/docs/documents.statuts?lang=en) — In Weplanify, understand the Valid, Expiring soon and Expired statuses of a document, and those of a paper requested by collection: To upload, To check.
- [HR documents in Weplanify](https://weplanify.io/docs/documents?lang=en) — In Weplanify, the Documents module files HR papers, spots incomplete staff files, gets PDFs signed and collects documents from your employees.
- [Follow the signatures of a request and send reminders](https://weplanify.io/docs/documents.signature.suivre?lang=en) — In Weplanify, the detail of a request shows where each signer stands, copies their signing link, reminds late signers and opens the signed document.
- [Add a document](https://weplanify.io/docs/documents.ajouter?lang=en) — In Weplanify, add a file with its name, its type, the employee concerned, its expiry date and whether the employee may download it from the app.