# An employee's documents

> In Weplanify, the Documents section of the employee record gathers their papers by type: contract, ID document, certificates and signed copies.

- Product: Weplanify (https://weplanify.io)
- Section: Documents
- Web page: https://weplanify.io/docs/documents.fiche-employe?lang=en
- Other language: https://weplanify.io/docs/documents.fiche-employe.md
- Last updated: 2026-09-29

In Weplanify, the **Documents** section of the employee record shows all of the person's papers, grouped by type, with their folder, expiry and status.

![The Documents section of Fatou Diop's record](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-fiche-be4a29bd.webp?alt=media&token=40c6eea1-f73e-4139-9590-3f57f4e81cf8)

## Steps

1. Open the employee record (**People → Employees**), **Documents** section.
2. Browse the groups: Contract, ID document, Certificate, Other…
3. Click **Add a document**: the file is linked to the employee ([same fields](https://weplanify.io/docs/documents.ajouter?lang=en)).
4. Hover over a row to preview, download or delete.

## Good to know

- Papers received by [collection](https://weplanify.io/docs/documents.collectes?lang=en) and [electronically signed](https://weplanify.io/docs/documents.signature.suivre?lang=en) copies also arrive here.
- In the [mobile app](https://weplanify.io/docs/application-mobile.documents?lang=en), employees see the documents they are allowed to download.
- To see what their file is missing: [staff files](https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en).

## Related guides

- [Add a document](https://weplanify.io/docs/documents.ajouter?lang=en) — In Weplanify, add a file with its name, its type, the employee concerned, its expiry date and whether the employee may download it from the app.
- [Request a document from your employees (collection)](https://weplanify.io/docs/documents.collectes?lang=en) — In Weplanify, a collection requests the same paper (ID card, bank details, medical certificate…) from a group of employees, with a deadline to meet.
- [Follow the signatures of a request and send reminders](https://weplanify.io/docs/documents.signature.suivre?lang=en) — In Weplanify, the detail of a request shows where each signer stands, copies their signing link, reminds late signers and opens the signed document.
- [Documents and payslips on mobile](https://weplanify.io/docs/application-mobile.documents?lang=en) — Upload the documents HR requests from the Weplanify app, follow their review and find your payslips.
- [Spot incomplete staff files](https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en) — In Weplanify, Staff files show for each employee where their contract, ID document, collections and documents to sign stand, in a single row.
- [HR documents in Weplanify](https://weplanify.io/docs/documents?lang=en) — In Weplanify, the Documents module files HR papers, spots incomplete staff files, gets PDFs signed and collects documents from your employees.
- [The document list and its counters](https://weplanify.io/docs/documents.tableau-de-bord?lang=en) — In Weplanify, the Documents tab lists every filed paper, with the Expired and Expiring soon counters and filters by type, folder, employee and status.
- [The employee record](https://weplanify.io/docs/employes.fiche?lang=en) — In Weplanify, the employee record brings together everything about a person in five tabs, with sections that you edit one at a time, separately.