# Choose who signs a document and in which order

> In Weplanify, have a document signed by employees, a whole group or someone outside the company, one after the other or each on their own copy.

- Product: Weplanify (https://weplanify.io)
- Section: Documents
- Web page: https://weplanify.io/docs/documents.signature.signataires?lang=en
- Other language: https://weplanify.io/docs/documents.signature.signataires.md
- Last updated: 2026-09-30

In Weplanify, the **Signers** step of the **Send for signature** window answers two questions: who signs, and how.

![The Signers step: an employee, someone outside the company and the choice of signing mode](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-sig-signataires-a0636445.webp?alt=media&token=118b81ae-a2d4-44b9-9829-a009a2d070b4)

## Steps

1. For an employee, type their name in **Add an employee** and pick them in the list.
2. For a whole team, click **A whole group** and choose a [group](https://weplanify.io/docs/employes.groupes?lang=en): each of its members gets the document.
3. For someone who is not in Weplanify, click **Someone outside the company**, fill in **Full name**, then an **Email** or a **Phone**, and click **Add**.
4. With several signers, choose under **How do they sign?**: **Everyone signs the same document** or **Each signs their own copy**.
5. For a document signed by several people, order them with the arrows: the first in the list signs first. Click **Continue**.

## Good to know

- **Everyone signs the same document**: one PDF, signed one after the other, for example a contract or an amendment. Each person signs after the previous one.
- **Each signs their own copy**: everyone gets their own copy, for example for internal rules or a staff memo. With a group, this mode always applies.
- An employee gets the request in their app. Someone outside the company signs from their [personal link](https://weplanify.io/docs/documents.signature.lien?lang=en): with an email, they get it automatically; with a phone only, you copy their link and send it to them.
- The cross at the end of a row removes the person from the request.
- Next step: [place the signatures](https://weplanify.io/docs/documents.signature.zones?lang=en).

## Related guides

- [Create and manage employee groups](https://weplanify.io/docs/employes.groupes?lang=en) — In Weplanify, a group brings employees together for planning, forms, approvals, bonuses and documents, and it also sets a manager's own scope.
- [Sign a document from a personal link](https://weplanify.io/docs/documents.signature.lien?lang=en) — In Weplanify, each signer has a personal link: they read the document, sign with a finger or the mouse, or decline, with no account and even on a phone.
- [Place the signatures on the pages of the PDF](https://weplanify.io/docs/documents.signature.zones?lang=en) — In Weplanify, place each signer's Signature, Name and Date fields on the PDF, with one colour per person, before the document is sent out for signing.
- [Send a document for signature in four steps](https://weplanify.io/docs/documents.signature?lang=en) — In Weplanify, sending a PDF for signature takes four steps: the document, the signers, where each one signs, then a final check before you send it.