# Document statuses and expiry

> In Weplanify, understand the Valid, Expiring soon and Expired statuses of a document, and those of a paper requested by collection: To upload, To check.

- Product: Weplanify (https://weplanify.io)
- Section: Documents
- Web page: https://weplanify.io/docs/documents.statuts?lang=en
- Other language: https://weplanify.io/docs/documents.statuts.md
- Last updated: 2026-09-29

In Weplanify, a document gets a status computed every day from its expiry date, and a paper requested by [collection](https://weplanify.io/docs/documents.collectes?lang=en) follows its own path.

![Expired papers and others expiring soon](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fdocuments%2Fmaj-2026-09-28%2Fdc-a-traiter-expirees-9464a88b.webp?alt=media&token=0554c9db-f026-4d8e-82de-31bfd0934679)

## A document

- **Valid**: the expiry date is more than 30 days away, or the document has none ("No expiry").
- **Expiring soon**: it comes within 30 days.
- **Expired**: it has passed.

## A paper requested by collection

- **To upload**: the employee has not sent it yet.
- **To review**: it was uploaded and waits for your decision ([approve papers](https://weplanify.io/docs/documents.collectes.verifier?lang=en)).
- **Approved**: HR accepted it.
- **Rejected**: refused with a reason; the employee can upload another one.
- A collection past its deadline is marked **Late**.

## Good to know

- Expired or soon-to-expire papers are requested again from [To do](https://weplanify.io/docs/documents.a-traiter?lang=en).
- The [staff files](https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en) sum these statuses up per employee: Up to date, Requested, Missing, To sign…

## Related guides

- [Request a document from your employees (collection)](https://weplanify.io/docs/documents.collectes?lang=en) — In Weplanify, a collection requests the same paper (ID card, bank details, medical certificate…) from a group of employees, with a deadline to meet.
- [Follow a collection and approve papers](https://weplanify.io/docs/documents.collectes.verifier?lang=en) — In Weplanify, check the papers uploaded for a collection, approve them or refuse them with a reason, and upload a paper on an employee's behalf.
- [Handle pending documents: the To do tab](https://weplanify.io/docs/documents.a-traiter?lang=en) — In Weplanify, the To do tab lists papers to approve, signatures still pending, expired papers to request again and the collections in progress.
- [Spot incomplete staff files](https://weplanify.io/docs/documents.dossiers-du-personnel?lang=en) — In Weplanify, Staff files show for each employee where their contract, ID document, collections and documents to sign stand, in a single row.
- [HR documents in Weplanify](https://weplanify.io/docs/documents?lang=en) — In Weplanify, the Documents module files HR papers, spots incomplete staff files, gets PDFs signed and collects documents from your employees.
- [The document list and its counters](https://weplanify.io/docs/documents.tableau-de-bord?lang=en) — In Weplanify, the Documents tab lists every filed paper, with the Expired and Expiring soon counters and filters by type, folder, employee and status.
- [Add a document](https://weplanify.io/docs/documents.ajouter?lang=en) — In Weplanify, add a file with its name, its type, the employee concerned, its expiry date and whether the employee may download it from the app.