# Manage your employees in Weplanify

> In Weplanify, each employee has a record used everywhere: planning, time clock, leave and payroll. Here is how to create it and keep it up to date.

- Product: Weplanify (https://weplanify.io)
- Section: Employees
- Web page: https://weplanify.io/docs/employes?lang=en
- Other language: https://weplanify.io/docs/employes.md
- Last updated: 2026-09-29

In Weplanify, employees are managed from the **People → Employees** menu. Each person's record feeds the planning, the time clock, leave, requests and payroll.

![The employee list: app, contract, phone, staff number, job and site](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Femployes%2Fmaj-2026-09-28%2Fem-liste-30924e90.webp?alt=media&token=1044d591-9ea1-48f5-9ef0-21ee7ceb414d)

## Steps

1. Prepare your [jobs](https://weplanify.io/docs/configuration.postes?lang=en) and your [sites](https://weplanify.io/docs/configuration.sites?lang=en).
2. Add employees, [one by one](https://weplanify.io/docs/employes.creer?lang=en) or by [importing them from Excel](https://weplanify.io/docs/employes.importer?lang=en).
3. Complete their [record](https://weplanify.io/docs/employes.fiche?lang=en): hours, time clock, payroll, and their [contract](https://weplanify.io/docs/employes.contrats?lang=en).
4. Gather them into [groups](https://weplanify.io/docs/employes.groupes?lang=en) and give managers their [access](https://weplanify.io/docs/employes.acces?lang=en).

## Good to know

- Find your employees in the [list](https://weplanify.io/docs/employes.liste?lang=en) or in the [org chart](https://weplanify.io/docs/employes.organigramme?lang=en).
- The App column tells who uses the mobile app ([who uses the app](https://weplanify.io/docs/employes.application?lang=en)).
- Contracts are only visible to people with payroll access.

## Related guides

- [Search and filter the employee list](https://weplanify.io/docs/employes.liste?lang=en) — In Weplanify, the employee list can be searched by name, filtered by group or criterion, shown as a table or as cards, and it also lists the managers.
- [Edit or delete several employees at once](https://weplanify.io/docs/employes.modifier-en-masse?lang=en) — In Weplanify, tick several employees to give them all the same value at once (site, job, team, working hours…) or to delete them all together.
- [Add an employee in Weplanify](https://weplanify.io/docs/employes.creer?lang=en) — In Weplanify, an employee is created in four short steps; the name and phone number are enough, the rest can be completed later on their record.
- [The employee record](https://weplanify.io/docs/employes.fiche?lang=en) — In Weplanify, the employee record brings together everything about a person in five tabs, with sections that you edit one at a time, separately.
- [An employee's clock-in settings](https://weplanify.io/docs/employes.fiche.pointage?lang=en) — In Weplanify, the Time tracking and leave section of the record sets how the employee clocks in and what, for them alone, differs from company rules.
- [An employee's hours, days off and overtime](https://weplanify.io/docs/employes.fiche.temps-de-travail?lang=en) — In Weplanify, the usual hours on the record serve as the reference on days when the employee has neither a shift in the planning nor a standard week.
- [An employee's family and payroll situation](https://weplanify.io/docs/employes.fiche.paie?lang=en) — In Weplanify, the record keeps an employee's family situation, social security numbers and bank details, which every payroll run takes into account.
- [Delete an employee who has left the company](https://weplanify.io/docs/employes.supprimer?lang=en) — In Weplanify, deleting an employee removes their record from the lists and cuts their sign-in, while keeping the history of their time, leave and pay.
- [Invite an employee to the web version](https://weplanify.io/docs/employes.inviter?lang=en) — In Weplanify, invite an employee, often a manager, to the web version: they receive an email link to create their password and then sign in.
- [Give an employee a role and access](https://weplanify.io/docs/employes.acces?lang=en) — In Weplanify, make an employee a manager or an administrator from the Access tab of their record: role, groups they manage and what they can do.
- [Import your employees from Excel](https://weplanify.io/docs/employes.importer?lang=en) — In Weplanify, create or update dozens of employees at once from an Excel or CSV file, each of them being recognised by their own phone number.
- [Add your own fields to the employee record](https://weplanify.io/docs/employes.champs-personnalises?lang=en) — In Weplanify, add to every employee record the information that is specific to your business: uniform size, driving licence, blood group, etc.
- [Follow employment contracts](https://weplanify.io/docs/employes.contrats?lang=en) — In Weplanify, the Contracts page lists every employee's contracts, spots those nearing their end date and lets you create or import new ones.
- [Create or edit an employment contract](https://weplanify.io/docs/employes.contrats.creer?lang=en) — In Weplanify, record an employee's contract and pay so that they are included in payroll; only one contract can be running for them at a time.
- [A contract's statuses: suspend, terminate, activate](https://weplanify.io/docs/employes.contrats.cycle?lang=en) — In Weplanify, the record's Contracts tab shows the running contract and its history, and what each action changes for the employee's payroll.
- [Create and manage employee groups](https://weplanify.io/docs/employes.groupes?lang=en) — In Weplanify, a group brings employees together for planning, forms, approvals, bonuses and documents, and it also sets a manager's own scope.
- [The company org chart](https://weplanify.io/docs/employes.organigramme?lang=en) — In Weplanify, the org chart shows who reports to whom, by manager, by team or by site, and lets you change a person's manager in a single click.
- [See who uses the app and cut someone's access](https://weplanify.io/docs/employes.application?lang=en) — In Weplanify, see for each employee whether they use the mobile app, send them the link, or cut their access without touching their record at all.
- [Manage jobs and sub-jobs](https://weplanify.io/docs/configuration.postes?lang=en) — In Weplanify, create the list of jobs with their colour and their sub-jobs: they are used on employee records, for day labourers and in the planning.
- [Create and set up a site](https://weplanify.io/docs/configuration.sites?lang=en) — In Weplanify, declare your workplaces, their geolocation clock-in area, their time zone and their own overtime rules, one site at a time here.