# Choose who can answer a form, and when

> In Weplanify, a form's Sharing step sets who can answer it (everyone, some sites, some groups or some people) and during which period of time.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.assigner?lang=en
- Other language: https://weplanify.io/docs/formulaires.assigner.md
- Last updated: 2026-09-30

In Weplanify, only the people chosen at the **Sharing** step see the form, in the app and in [Make a request](https://weplanify.io/docs/formulaires.faire-une-demande?lang=en).

![Who can answer?: Some sites or groups, with Agence Thiès and Entrepôt Rufisque (33 people); When?: Always open](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-09-28%2Ffo-diffusion-qui-752a9bb4.webp?alt=media&token=7466c8a2-68fe-4dc3-8a3d-221c1bdbe5fe)

## Steps

1. Open the form, **Sharing** step (or tab).
2. Under **Who can answer?**, choose **All employees**, **Some sites or groups** or **Specific people**: the number of people is shown.
3. For sites or groups, open **Add a site or a group** and tick them; for people, **Add a person**.
4. Under **When?**, choose **Always open**, **To fill in regularly** (end of day report, checklist) or **Over a period**, with its dates.
5. [Publish](https://weplanify.io/docs/formulaires.publier?lang=en) or, for a form already published, click **Save changes**.

## Good to know

- Over a period, the form closes by itself after the end date; a start date in the future schedules its publication.
- Someone who later joins a chosen group sees the form right away.
- The [category](https://weplanify.io/docs/formulaires.categories?lang=en) may already limit who sees its forms.
- For people without an account: [public link or poster](https://weplanify.io/docs/formulaires.lien-public?lang=en).

## Related guides

- [Make a request: leave, expense, advance or form](https://weplanify.io/docs/formulaires.faire-une-demande?lang=en) — In Weplanify, the Make a request screen brings leave, expense claims, advances and forms together: find what you need and send your request.
- [Publish a form and let employees know](https://weplanify.io/docs/formulaires.publier?lang=en) — In Weplanify, publish a form and let people know: notification, New card on the home screen, poster; then close it or reopen it whenever needed.
- [Sort forms into categories](https://weplanify.io/docs/formulaires.categories?lang=en) — In Weplanify, categories sort your forms: their icon, their sentence, who sees them and their order in the employees' Make a request screen.
- [Share a form through a public link or a poster](https://weplanify.io/docs/formulaires.lien-public?lang=en) — In Weplanify, open a form to people who have no account (day workers, subcontractors, clients) with a public link or a poster carrying a QR code.
- [Create a form and add its questions](https://weplanify.io/docs/formulaires.creer?lang=en) — In Weplanify, create a form from your need and a ready-made template, then adjust its questions while the phone preview shows what employees see.
- [Make a request or fill in a form on mobile](https://weplanify.io/docs/application-mobile.formulaires?lang=en) — In Weplanify, employees make their requests from the app: an expense, an advance, a schedule change, a report or any other form, then follow them.
- [Create and manage employee groups](https://weplanify.io/docs/employes.groupes?lang=en) — In Weplanify, a group brings employees together for planning, forms, approvals, bonuses and documents, and it also sets a manager's own scope.