# The employee's notifications and e-mails about an HR request

> In Weplanify, the employee is told in their language about each decision on their HR request: approved, refused with the reason, to correct or document ready.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.demandes-rh.notifications-employe?lang=en
- Other language: https://weplanify.io/docs/formulaires.demandes-rh.notifications-employe.md
- Last updated: 2026-10-13

In Weplanify, an employee who makes an HR request does not have to come back to check on it: each decision reaches them by notification and, for the important ones, by e-mail.

![A refused request in My requests: at the top, Refused by Ndèye Fatou Diagne with the reason, then the path step by step](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-13%2Fhr-demande-refusee-f8950719.webp?alt=media&token=9f8065b4-465f-4d72-b953-4bb6164270b9)

## Steps

1. After sending from **Make a request**, the employee lands on their request in **My requests**, with the message **Request sent: follow it here**.
2. At each approved step, they get the **Step approved** notification: the request moves to the next step.
3. When the request is accepted, they get **Request approved**; if a document leaves with the approval, they get **Your document is ready** instead.
4. On refusal, they get **Request refused** with the person's name and the reason; at the top of their request, a red box repeats them.
5. When a correction is asked, they get **Changes requested** with the approver's message (see [correct your request](https://weplanify.io/docs/formulaires.mes-demandes?lang=en)).

## Good to know

- An e-mail is also sent for a request approved, refused or to correct, and for a document ready; its **See my request**, **Correct my request** or **Open my document** button opens the request in My requests.
- The e-mail is only sent if the employee has an e-mail address on their record. Notifications arrive in the bell and on their phone.
- Notifications and e-mails are written in the employee's language, otherwise in the company's.
- Approvers are notified when a request is waiting for them, and again when the employee has corrected it.

## Related guides

- [Follow your requests: correct, remind, cancel](https://weplanify.io/docs/formulaires.mes-demandes?lang=en) — In Weplanify, My requests shows where each of your requests stands and who holds it: correct it, remind the approver or cancel it when needed.
- [Receive employees' HR requests](https://weplanify.io/docs/formulaires.demandes-rh?lang=en) — In Weplanify, the HR requests home lists your employees' requests, those to decide first, with the document handed over, then what they can ask for.
- [Hand over the requested document to the employee](https://weplanify.io/docs/formulaires.demandes-rh.remettre-document?lang=en) — In Weplanify, the circuit's last step prepares or uploads the requested document: it reaches the employee on approval, never if the request is refused.