# Hand over the requested document to the employee

> In Weplanify, upload the certificate before or after the decision: it reaches the employee's documents on approval, and never if the request is refused.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.demandes-rh.remettre-document?lang=en
- Other language: https://weplanify.io/docs/formulaires.demandes-rh.remettre-document.md
- Last updated: 2026-10-10

In Weplanify, a request that **ends with a document**, like the certificate request, shows the **Document to hand over** block in the decision panel and in the request panel. Weplanify does not write the document: you upload the file you prepared.

![The decision panel of a certificate request: the uploaded salary certificate, of the Attestation type, will reach the employee on approval](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-10%2Frh-document-avant-decision-7400682b.webp?alt=media&token=b5ced4e1-96e0-49fc-a27a-eca53d8ca294)

## Steps

1. Open the request in **Requests → To review**, or from the HR requests home.
2. In **Document to hand over**, check the suggested name, taken from the employee's answer (for example **Employment certificate**), and the type: **Attestation** (suggested by default), **Certificate**, **Contract**, **Payslip**, **Diploma** or **Other**.
3. Click **Upload the document** and pick the file: PDF, image or Word, 15 MB at most.
4. Before the decision, the file waits with **Will reach the employee on approval**; the bin removes it as long as it has not left.
5. Click **Approve**, then **Confirm**: the document goes to the employee's documents.

![My requests on the employee's side: the approved certificate request, the employment certificate under Documents handed over and in the discussion](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-10%2Frh-mes-demandes-document-bc6db0f9.webp?alt=media&token=39a66a3f-e9ee-4782-a70a-a7e276c200c6)

## Good to know

- The block only shows for a request that ends with a document, or once a file has been uploaded or handed over.
- Approved without a file, the request stays **document to hand over**: upload it later, it leaves at once.
- Refused or cancelled, the request never sends the uploaded file; sent back for changes, wait until it is approved before uploading.
- The employee gets the **Your document is ready** notification and finds the file under **Documents handed over** in [My requests](https://weplanify.io/docs/formulaires.mes-demandes?lang=en), and in their [documents](https://weplanify.io/docs/documents.fiche-employe?lang=en), **HR requests** folder.
- To make another request end with a document: its card's ⋯ button, **Ends with a document**. Only an administrator and the request's approvers can upload.

## Related guides

- [Follow your requests: correct, remind, cancel](https://weplanify.io/docs/formulaires.mes-demandes?lang=en) — In Weplanify, My requests shows where each of your requests stands and who holds it: correct it, remind the approver or cancel it when needed.
- [An employee's documents](https://weplanify.io/docs/documents.fiche-employe?lang=en) — In Weplanify, the Documents section of the employee record gathers their papers by type: contract, ID document, certificates and signed copies.
- [Receive employees' HR requests](https://weplanify.io/docs/formulaires.demandes-rh?lang=en) — In Weplanify, the HR requests home shows what your employees can request and who decides, then their requests, with those waiting listed first.
- [Attach files in a request's discussion](https://weplanify.io/docs/formulaires.demandes-rh.pieces-jointes?lang=en) — In Weplanify, attach a quote, a photo or a supporting document to a message in a request's discussion: every participant opens it with one click.
- [Approve, refuse or send a request back for changes](https://weplanify.io/docs/validations.valider?lang=en) — In Weplanify, open a request waiting for you, discuss it if needed, then approve it, refuse it or ask its author to change it before deciding again.