# Publish a form and let employees know

> In Weplanify, publish a form and let people know: notification, New card on the home screen, poster; then close it or reopen it whenever needed.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.publier?lang=en
- Other language: https://weplanify.io/docs/formulaires.publier.md
- Last updated: 2026-09-30

In Weplanify, a form stays a draft, seen by nobody, until it is published. The **Sharing** step sums everything up in the **Ready to publish** box.

![The Sharing step of a draft: Let people know and, on the right, the Ready to publish box with the notification and the Publish and notify 119 people button](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-09-28%2Ffo-publier-pret-e2bc2073.webp?alt=media&token=e4f2e160-d733-4df1-9580-8bc5423810ff)

## Steps

1. At the **Sharing** step, set [who can answer and when](https://weplanify.io/docs/formulaires.assigner?lang=en).
2. Under **Let people know**, keep or turn off **Notify the employees concerned when publishing**; the notification message can be edited on the right.
3. Keep **Feature on the home screen** to show a "New" card at the top of the employee app, for 7, 14 or 30 days.
4. For a site or for people without an account, turn on **Display on site** or **Open to people without an account** ([public link and poster](https://weplanify.io/docs/formulaires.lien-public?lang=en)).
5. Check the box, then click **Publish and notify** followed by the number of people (**Publish** without a notification). **Keep as draft** saves your settings without publishing.

## Good to know

- **Close the form**, at the Sharing step or when hovering the list, stops people from answering; answers remain available.
- A closed form moves to the **Closed** tab; **Reopen** makes it available again.
- **Archive** removes it from the list and from the app; the list's archive icon finds it again, with **Restore**.
- The box points out people who do not have the app yet: they will see the form the next time they sign in.

## Related guides

- [Share a form through a public link or a poster](https://weplanify.io/docs/formulaires.lien-public?lang=en) — In Weplanify, open a form to people who have no account (day workers, subcontractors, clients) with a public link or a poster carrying a QR code.
- [Choose who can answer a form, and when](https://weplanify.io/docs/formulaires.assigner?lang=en) — In Weplanify, a form's Sharing step sets who can answer it (everyone, some sites, some groups or some people) and during which period of time.
- [Weplanify forms: requests, reports and surveys](https://weplanify.io/docs/formulaires?lang=en) — In Weplanify, every company form sits in a single list, sorted by category, showing what is waiting for your decision and what is running late.
- [Make a request or fill in a form on mobile](https://weplanify.io/docs/application-mobile.formulaires?lang=en) — In Weplanify, employees make their requests from the app: an expense, an advance, a schedule change, a report or any other form, then follow them.
- [Receive employees' HR requests](https://weplanify.io/docs/formulaires.demandes-rh?lang=en) — In Weplanify, HR requests is a category of forms (equipment, certificate, working hours) that employees find in their Make a request screen.
- [Run a survey or an evaluation with your employees](https://weplanify.io/docs/formulaires.sondages-quiz?lang=en) — In Weplanify, run a satisfaction survey or an evaluation with your teams, without any approval step, and read the results question by question.
- [Make a request: leave, expense, advance or form](https://weplanify.io/docs/formulaires.faire-une-demande?lang=en) — In Weplanify, the Make a request screen brings leave, expense claims, advances and forms together: find what you need and send your request.