# Hire a candidate and create their employee record

> In Weplanify, hiring a candidate moves them to the Hired step and prepares their employee record, prefilled with their name, phone, job and site.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.recrutement.embaucher?lang=en
- Other language: https://weplanify.io/docs/formulaires.recrutement.embaucher.md
- Last updated: 2026-10-10

In Weplanify, hiring is decided in the candidate's panel. It puts them in the **Hired** step and offers to create their employee record, prefilled from their application and the offer.

![The Hire Babacar Mbengue? window with Cancel, Hire only and Hire and create the record](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-10%2Frc-embaucher-115b177a.webp?alt=media&token=6034d88e-fa98-4b22-a915-b710453c4c6f)

## Steps

1. In the offer's **Candidates** tab, open the candidate's panel and click **Hire**.
2. Click **Hire and create the record**: the **New employee** screen opens with their name, phone, email, and the job, site and contract type of the offer.
3. Complete the record, including the contract in the first step **Identity and contract**, then click **Create employee** ([add an employee](https://weplanify.io/docs/employes.creer?lang=en)).

![The New employee screen prefilled for Babacar Mbengue: name, phone, email, and in the summary the CDD contract, the Security guard job and the site](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-10%2Frc-fiche-35a38fa6.webp?alt=media&token=0658bfa1-4c78-4329-a658-1f244bb0692c)

## Good to know

- Nothing is created until you confirm the record.
- **Hire only** changes the step without opening the record; the **Create their employee record** button then stays on their card and in their panel.
- Once the record exists, the card shows **Employee record created** and the candidate's panel offers **Open their employee record**: Weplanify links them through the phone or the email.
- The Hired column counts hires against the number of positions ("1 of 3"); when every position is filled, the hiring window warns you.
- For the contract in detail: [create a contract](https://weplanify.io/docs/employes.contrats.creer?lang=en).

## Related guides

- [Add an employee in Weplanify](https://weplanify.io/docs/employes.creer?lang=en) — In Weplanify, an employee is created in four short steps; the name, phone number and contract are enough, the rest can be completed later on the record.
- [Create or edit an employment contract](https://weplanify.io/docs/employes.contrats.creer?lang=en) — In Weplanify, record an employee's contract and pay so that they are included in payroll; only one contract can be running for them at a time.
- [Recruit: job offers and candidate tracking](https://weplanify.io/docs/formulaires.recrutement?lang=en) — In Weplanify, Recruitment shows your job offers as cards: create an offer, share its link and follow every candidate from application to hiring.
- [Move candidates from step to step](https://weplanify.io/docs/formulaires.recrutement.candidats?lang=en) — In Weplanify, an offer's Candidates tab puts each candidate in the column of their step: drag their card, or open it to read the answers and decide.