# Invite a candidate to an interview

> In Weplanify, an interview is set from the candidate's file: day, time, place or video call, people from the company and an e-mail invitation.

- Product: Weplanify (https://weplanify.io)
- Section: Forms & requests
- Web page: https://weplanify.io/docs/formulaires.recrutement.entretiens?lang=en
- Other language: https://weplanify.io/docs/formulaires.recrutement.entretiens.md
- Last updated: 2026-10-13

In Weplanify, an interview is set from the candidate's file. The candidate gets the invitation by e-mail, and the people from the company you invite get it too, with a file that adds the interview to their calendar (Google, Outlook…).

![The Invite Fatoumata Bâ to an interview window: day, time, 45 min length, On site or Video call, the address, People from the company, then the e-mail invitation to the candidate and Plan and send the invitation](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fformulaires%2Fmaj-2026-10-13%2Frec-entretien-invitation-abe94d60.webp?alt=media&token=0c0f59af-6369-4b52-a4fa-314b141a5bc0)

## Steps

1. Open the candidate's file and click **Invite to an interview**. When you move a candidate to the Interview step, the window opens by itself.
2. Choose the **Day**, the **Time** and the **Length**.
3. Under **Where**, choose **On site** and type the address or room, or **Video call** and paste the Google Meet, Zoom or Teams link.
4. Under **People from the company**, choose who will hold the interview, for example the Thiès site manager.
5. Read the prefilled **Subject** and **Message** for the candidate, then click **Plan and send the invitation**. If you switch sending off, the button becomes **Plan the interview**.

## Good to know

- Left empty, the address is the offer's site. The e-mail to the candidate gives the job, day, time and place, or the button to join the video call; if they reply, the answer comes to you.
- The invited people are notified in the app and get the invitation by e-mail, then any change and the cancellation.
- Planning an interview moves the candidate to the Interview step if they were still before it. The interview shows on their card and in the upcoming interviews box of the **Candidates** tab.
- In the file, the interview box offers **Reschedule** and **Cancel the interview**; telling the candidate is then optional and off at first.
- After the interview: [write the report](https://weplanify.io/docs/formulaires.recrutement.compte-rendu?lang=en).

## Related guides

- [Write the report of an interview](https://weplanify.io/docs/formulaires.recrutement.compte-rendu?lang=en) — In Weplanify, after an interview, record whether it was Positive, Mixed, Negative or Did not come, with a note the team reads and the candidate never sees.
- [Recruit: job offers and candidate tracking](https://weplanify.io/docs/formulaires.recrutement?lang=en) — In Weplanify, Recruitment shows your job offers as cards: create an offer, share its link and follow every candidate from application to hiring.
- [Move candidates from step to step](https://weplanify.io/docs/formulaires.recrutement.candidats?lang=en) — In Weplanify, the Candidates tab puts each candidate in their step: search, sort, drag their card or open their file to read the application and decide.
- [Move or reject several candidates at once](https://weplanify.io/docs/formulaires.recrutement.plusieurs-candidats?lang=en) — In Weplanify, the Select mode of the Candidates tab ticks candidates in one or several steps, so you can move them or reject them all together.