# Prepare a departure on leave

> In Weplanify, prepare an employee's departure on leave from their record: days counted, balance, leave request and allowance, then validate the departure.

- Product: Weplanify (https://weplanify.io)
- Section: Payroll
- Web page: https://weplanify.io/docs/paie.depart-conges?lang=en
- Other language: https://weplanify.io/docs/paie.depart-conges.md
- Last updated: 2026-09-30

In Weplanify, a departure on leave is prepared in the employee's record, in the same place as a final departure. As soon as the dates are picked, the screen shows what the departure will change.

![The departure on leave: dates, leave request, balance and allowance (amounts blurred)](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fpaie%2Fmaj-2026-09-28%2Fpa-depart-conges-791def19.webp?alt=media&token=fabece40-4fe3-45d4-a35a-8de37ecf15af)

## Steps

1. Open the employee's record, **Contracts** tab, then click **Departure on leave**.
2. Pick **Leaves on** and **Returns on**, the first day back at work: the leave days counted show up right away.
3. Under **Leave request**, pick a card: **Link their accepted request**, **Create the leave request for these dates** or **No leave request**.
4. Check the **Leave balance** and the **Leave allowance**.
5. Click **Validate the departure**, or **Save draft** to come back to it later.

## What the screen shows

- **Leave balance**: the days earned to date, the days taken by this departure and what is left on return; going over shows in red.
- **Leave request**: it is what debits the balance and shows on the schedule; without a request, the balance is not debited.
- **Leave allowance**: the amount estimated with your country's rule and the mode chosen in [Leave & indemnity](https://weplanify.io/docs/paie.configuration.conges?lang=en), and the payslip that carries it. If your company keeps paying the salary, no allowance is added to the payslip.
- The **On validation** sentence sums up what is about to happen.

## Correct the amount

![Enter the amount retained and its reason (amounts blurred)](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fpaie%2Fmaj-2026-09-28%2Fpa-depart-conges-montant-c8409897.webp?alt=media&token=f9ffe2b9-2744-4a47-b89d-b2fa86b90bd7)

1. Click **Change the amount, with a reason**. If the amount cannot be computed because some payslips are missing, the link reads **Enter the amount, with a reason**.
2. Enter the **Amount retained** and the **Reason**, then click **Apply**.
3. The amount shows with the **corrected** tag and its reason; **Back to the computation** removes the correction.

## On validation

- The request is linked or created, and its days are debited from the balance.
- The allowance goes on the payslip shown, in the [monthly payroll](https://weplanify.io/docs/paie.cycle-mensuel?lang=en).
- **Fix the dates** takes the departure back to draft.

## From a leave request

![An accepted leave request with the Prepare the leave allowance button](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fpaie%2Fmaj-2026-09-28%2Fpa-depart-conges-demande-cecd0979.webp?alt=media&token=179a469d-e84e-4ccf-b3a3-d4fbfd1d1ff9)

On an accepted leave request ([approve an absence](https://weplanify.io/docs/absences.valider?lang=en)), the **Prepare the leave allowance** button opens the employee's record, **Contracts** tab, with the dates and the request already chosen.

## Good to know

- Without the right to change payroll, the departure can be viewed, but not prepared or validated.
- A final departure is declared in the same place: [declare a departure](https://weplanify.io/docs/paie.depart?lang=en).

## Related guides

- [Choose how leave is handled in payroll](https://weplanify.io/docs/paie.configuration.conges?lang=en) — In Weplanify, choose how a departure on leave is paid: salary maintained, allowance on departure, or deduction then add-back on the payslips.
- [Follow the monthly payroll step by step](https://weplanify.io/docs/paie.cycle-mensuel?lang=en) — In Weplanify, the Monthly payroll page shows where payroll stands: the next step, what is left to settle, the provisional figures and the five steps.
- [Approve or reject an absence request](https://weplanify.io/docs/absences.valider?lang=en) — In Weplanify, approve or reject an absence request from To handle or from its panel, which shows the effect on pay and on the balance before you decide.
- [Declare a departure on leave or a final departure](https://weplanify.io/docs/paie.depart?lang=en) — In Weplanify, declare a departure on leave or a final departure from the employee's record, Contracts tab, so that payroll prepares what is due to them.
- [Payroll in Weplanify](https://weplanify.io/docs/paie?lang=en) — In Weplanify, the monthly payroll is prepared in five steps, from time, absences and variable elements up to the payslips, the payment and the closing.