# Payroll in Weplanify

> In Weplanify, the monthly payroll is prepared in five steps, from time, absences and variable elements up to the payslips, the payment and the closing.

- Product: Weplanify (https://weplanify.io)
- Section: Payroll
- Web page: https://weplanify.io/docs/paie?lang=en
- Other language: https://weplanify.io/docs/paie.md
- Last updated: 2026-09-29

In Weplanify, payroll is prepared every month from the data already entered in the app. The rules for taxes and contributions, like the currency, are those of each branch's country.

![The monthly payroll: the five steps and the next step to do](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fpaie%2Fmaj-2026-09-28%2Fpa-mois-c4b353db.webp?alt=media&token=6dd3305b-ba36-4114-8542-278c5986d823)

## The five steps of the month

1. [Time and absences](https://weplanify.io/docs/paie.presence?lang=en): each person's paid days, taken from time tracking, the schedule or the full month ([source rule](https://weplanify.io/docs/paie.sources?lang=en)).
2. [Variable elements](https://weplanify.io/docs/paie.variables?lang=en): the month's bonuses, benefits, advances and expense claims.
3. [Control](https://weplanify.io/docs/paie.anomalies?lang=en): the variations and points to check before approving.
4. [Payslips](https://weplanify.io/docs/paie.bulletins?lang=en): preview, recompute and approval.
5. [Closing and payment](https://weplanify.io/docs/paie.cloture?lang=en): lock the month, pay the salaries, declare.

## What feeds payroll

- The [schedule](https://weplanify.io/docs/planning?lang=en), [time tracking](https://weplanify.io/docs/pointage?lang=en) and approved [leave and absences](https://weplanify.io/docs/absences?lang=en).
- The [pay elements](https://weplanify.io/docs/paie.elements?lang=en), [advances and loans](https://weplanify.io/docs/paie.avances-prets?lang=en) and [expense claims](https://weplanify.io/docs/couts.notes-de-frais?lang=en).
- Each employee's [contract](https://weplanify.io/docs/employes.contrats.creer?lang=en) and [payroll situation](https://weplanify.io/docs/employes.fiche.paie?lang=en).

## Good to know

- Payroll produces the payslips, the [payroll statements](https://weplanify.io/docs/paie.etats?lang=en), the [annual statement](https://weplanify.io/docs/paie.etat-annuel?lang=en) and the [accounting entry](https://weplanify.io/docs/paie.ecriture-comptable?lang=en).
- Who has access: the company's payroll option and the administrator's [payroll access](https://weplanify.io/docs/employes.acces?lang=en).
- Settings: [set up the company's payroll](https://weplanify.io/docs/paie.configuration?lang=en).

## Related guides

- [Follow the monthly payroll step by step](https://weplanify.io/docs/paie.cycle-mensuel?lang=en) — In Weplanify, the Monthly payroll page shows where payroll stands: the next step, what is left to settle, the provisional figures and the five steps.
- [Prepare the month's time and absences](https://weplanify.io/docs/paie.presence?lang=en) — In Weplanify, the Time and absences step gives each employee's paid days, leave, absences and overtime, taken from the source chosen for their site.
- [Check the month's variable elements](https://weplanify.io/docs/paie.variables?lang=en) — In Weplanify, the Variable elements step sums up the bonuses, benefits in kind, advance deductions and expense claims that will be on the month's payslips.
- [Check, approve and print payslips](https://weplanify.io/docs/paie.bulletins?lang=en) — In Weplanify, the Payslips step shows the month's payslips: totals, each person's gross and net, preview, recompute, approval and printing in one PDF.
- [Control payroll before approving payslips](https://weplanify.io/docs/paie.anomalies?lang=en) — In Weplanify, the Control step lists what can make a payslip wrong: blocking points, variations to check and information, with the cause of each change.
- [Close the month, pay salaries and declare](https://weplanify.io/docs/paie.cloture?lang=en) — In Weplanify, closing locks the payroll month, publishes payslips to employees and prepares the next month; the step then helps you pay and declare.
- [Pay elements: bonuses, benefits, advances and deductions](https://weplanify.io/docs/paie.elements?lang=en) — In Weplanify, the Pay elements page lists what can appear on a payslip: bonuses, benefits in kind, advances and deductions, for whom and when they apply.
- [Create a bonus, a benefit or a deduction](https://weplanify.io/docs/paie.elements-remuneration?lang=en) — In Weplanify, create a bonus in five questions: what it is, how much, for whom, when, and whether it is subject to taxes and to contributions.
- [Grant an advance or a loan](https://weplanify.io/docs/paie.avances-prets?lang=en) — In Weplanify, grant a salary advance or a loan repaid every month by a deduction on the payslip, and see its effect on the employee's pay right away.
- [Produce a payroll statement](https://weplanify.io/docs/paie.etats?lang=en) — In Weplanify, payroll statements sum up the month's payslips for the bank, social bodies, the tax office and your archives, with an Excel export.
- [Prepare the annual salary statement](https://weplanify.io/docs/paie.etat-annuel?lang=en) — In Weplanify, the annual statement gives each employee's totals for the year, taken from approved payslips, ready for the year-end declaration.
- [Declare a departure on leave or a final departure](https://weplanify.io/docs/paie.depart?lang=en) — In Weplanify, declare a departure on leave or a final departure from the employee's record, Contracts tab, so that payroll prepares what is due to them.
- [Prepare a departure on leave](https://weplanify.io/docs/paie.depart-conges?lang=en) — In Weplanify, prepare an employee's departure on leave from their record: days counted, balance, leave request and allowance, then validate the departure.
- [Set up the company's payroll](https://weplanify.io/docs/paie.configuration?lang=en) — In Weplanify, payroll settings are in Settings → Payroll: installation, leave, contributions, control bounds and the accounts used by the accounting export.
- [Choose how leave is handled in payroll](https://weplanify.io/docs/paie.configuration.conges?lang=en) — In Weplanify, choose how a departure on leave is paid: salary maintained, allowance on departure, or deduction then add-back on the payslips.
- [Set safeguards on payroll amounts](https://weplanify.io/docs/paie.configuration.alertes?lang=en) — In Weplanify, get an alert when a computed amount falls outside a set range, and block the payroll closing until it is corrected, if you need to.
- [Import payroll history at installation](https://weplanify.io/docs/paie.reprise-historique?lang=en) — In Weplanify, import the payroll totals paid before you started using it, so that annual totals, the annual statement and allowances start out right.
- [Set up payroll accounting accounts](https://weplanify.io/docs/paie.comptes-comptables?lang=en) — In Weplanify, choose the accounting account of each payroll line to produce a balanced payroll entry, ready to import into your accounting software.
- [Export the payroll accounting entry](https://weplanify.io/docs/paie.ecriture-comptable?lang=en) — In Weplanify, download a month's payroll accounting entry in Excel or CSV, balanced, with an account per employee and the analytical section per site.
- [Choose where paid days come from: time tracking, schedule or full month](https://weplanify.io/docs/paie.sources?lang=en) — In Weplanify, the source rule says, site by site, whether paid days come from time tracking, the schedule or the full month, and what to do without data.
- [The team planning](https://weplanify.io/docs/planning?lang=en) — In Weplanify, the planning says who works, when and where, week after week; the slots stay as drafts until you publish them to your employees.
- [Employee time clock](https://weplanify.io/docs/pointage?lang=en) — In Weplanify, the Time entries screen shows, day by day, each employee's arrival and exit against what was planned, and what is left to fix.
- [Manage leave and absences](https://weplanify.io/docs/absences?lang=en) — In Weplanify, the Leave and absences screen gathers the whole team's requests, as a list or a calendar, with the requests to approve shown first.
- [Repay an expense claim on the payslip](https://weplanify.io/docs/couts.notes-de-frais?lang=en) — In Weplanify, repay an employee, through their payslip, the money they advanced for the company: meals, taxi rides, fuel or a business trip.
- [Create or edit an employment contract](https://weplanify.io/docs/employes.contrats.creer?lang=en) — In Weplanify, record an employee's contract and pay so that they are included in payroll; only one contract can be running for them at a time.
- [An employee's family and payroll situation](https://weplanify.io/docs/employes.fiche.paie?lang=en) — In Weplanify, the record keeps an employee's family situation, social security numbers and bank details, which every payroll run takes into account.
- [Give an employee a role and access](https://weplanify.io/docs/employes.acces?lang=en) — In Weplanify, make an employee a manager or an administrator from the Access tab of their record: role, groups they manage and what they can do.
- [Follow the company's expenses](https://weplanify.io/docs/couts?lang=en) — In Weplanify, the Expenses screen gathers purchases paid by the company and costs advanced by employees: to approve, to reimburse and to pay.