# Availability, people « as needed » and the reserve

> In Weplanify, set when each person can come; a contractor paid per presence can come « as needed », only when people are needed and never for extra days.

- Product: Weplanify (https://weplanify.io)
- Section: Scheduling
- Web page: https://weplanify.io/docs/planning.generation.personnes?lang=en
- Other language: https://weplanify.io/docs/planning.generation.personnes.md
- Last updated: 2026-10-16

In Weplanify, each person in the schedule has their availability and preferences. The [generation](https://weplanify.io/docs/planning.generation.generer?lang=en) follows them, week after week.

## Steps

1. At step **1 who works**, tap a name, or tick several people then **Availability and preferences**.
2. At the top, choose **This week only** or **Every week**.
3. Tap the morning, evening and night boxes of each day: in green, the person can come. Set the **Working days per week** and their preferences, followed if possible only.
4. In **Days off**, choose **like the company rule** or **as needed**, then save.

## Good to know

- **As needed**: planned only when people are needed, never for extra days. It suits contractors paid per presence, such as a stand-by security guard. The mention shows under their name and the calculation turns to the others first.
- **More options**: the **Possible sites** (empty: their usual site), the **Skills**, the team and **Who with**.
- Reopening a slot, changing the number of days, the team, the sites or the skills applies to every week.
- With rotating teams, the **Reserve** gathers polyvalent people without a team: mention "reserve", they replace absent people and are called only when needed. See [teams and rotations](https://weplanify.io/docs/planning.equipes-et-rotations?lang=en).
- Someone paid by the day without an employee record is taken another way: [take day labourers](https://weplanify.io/docs/journaliers.prendre-depuis-le-planning?lang=en).

## Related guides

- [Generate a schedule in three steps](https://weplanify.io/docs/planning.generation.generer?lang=en) — In Weplanify, generate the schedule of the week on screen, or of four weeks, in three steps: who works, the split, then check and publish the draft.
- [Plan by teams and rotations](https://weplanify.io/docs/planning.equipes-et-rotations?lang=en) — In Weplanify, plan a whole team at once and rotate your teams over the morning, evening and night shifts with a ready-made rotation model to start.
- [Take day labourers when people are missing](https://weplanify.io/docs/journaliers.prendre-depuis-le-planning?lang=en) — In Weplanify, when the split is short of people, take day labourers: positions to fill, people added or called back, arrival on site, then the day validated.
- [The team planning](https://weplanify.io/docs/planning?lang=en) — In Weplanify, the planning says who works, when and where, week after week; the slots stay as drafts until you publish them to your employees.