# Decide on pending expense claims and advances

> In Weplanify, decide on expense claims and advance requests from To handle: see their effect on pay, then grant them, refuse them or have them corrected.

- Product: Weplanify (https://weplanify.io)
- Section: Approvals & automations
- Web page: https://weplanify.io/docs/validations.demandes-en-attente?lang=en
- Other language: https://weplanify.io/docs/validations.demandes-en-attente.md
- Last updated: 2026-09-30

In Weplanify, expense claims and advance requests waiting for your decision land in **Requests → To handle**, **Expenses** and **Advances** tabs. They are still listed in **Expenses** (**To approve** tab) and **Advances & loans** (**Requests** tab).

![Abdou Ndour's advance request: effect on his pay, proposed repayment, discussion](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-avance-3c9e5fd1.webp?alt=media&token=2c3d5502-72ec-4d77-8742-65b3ca31b01e)

## Steps

1. Open [Requests → To handle](https://weplanify.io/docs/validations.a-traiter?lang=en) and click the request.
2. Read the panel: for an advance, what it does to pay (usual net, new deduction, net of the month) and the repayment; for an expense claim, "If you approve:" and the receipt.
3. Follow the path: "You" marks your step, "With" followed by a name shows who must answer.
4. Click **Grant** for an advance, **Approve** for an expense claim. To **Refuse** or **Ask for a change**, first write a note.

## Good to know

- A pending request has no effect on [payroll](https://weplanify.io/docs/paie.variables?lang=en): the advance or the [expense claim](https://weplanify.io/docs/couts.notes-de-frais?lang=en) is only created on approval.
- The repayment is granted as requested; to change it, ask for a change: the employee corrects and sends the request again.
- The note is sent to the employee; to talk before deciding, use the panel's **Discussion**.

## Related guides

- [Handle the requests waiting for you](https://weplanify.io/docs/validations.a-traiter?lang=en) — In Weplanify, Requests → To handle gathers the leave, expense claims, advances and forms waiting for your decision, with the overdue ones first.
- [Check the month's variable elements](https://weplanify.io/docs/paie.variables?lang=en) — In Weplanify, the Variable elements step sums up the bonuses, benefits in kind, advance deductions and expense claims that will be on the month's payslips.
- [Repay an expense claim on the payslip](https://weplanify.io/docs/couts.notes-de-frais?lang=en) — In Weplanify, repay an employee, through their payslip, the money they advanced for the company: meals, taxi rides, fuel or a business trip.
- [Request approval circuits](https://weplanify.io/docs/validations?lang=en) — In Weplanify, a leave request, an expense claim, an advance or a form answer moves from one approver to the next, following its circuit, until the decision.
- [Grant an advance or a loan](https://weplanify.io/docs/paie.avances-prets?lang=en) — In Weplanify, grant a salary advance or a loan repaid every month by a deduction on the payslip, and see its effect on the employee's pay right away.