# Choose what the approver can do at a step

> In Weplanify, decide for each step whether the approver must give a reason to refuse and whether they can send the request back to its author for changes.

- Product: Weplanify (https://weplanify.io)
- Section: Approvals & automations
- Web page: https://weplanify.io/docs/validations.droits-du-valideur?lang=en
- Other language: https://weplanify.io/docs/validations.droits-du-valideur.md
- Last updated: 2026-09-30

In Weplanify, the **What the approver can do** part of a step sets the possible decisions for forms, expense claims and advances. **Approve** is always possible.

![What the approver can do: Approve, Reject with a mandatory reason, Ask for changes](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-droits-f39c598c.webp?alt=media&token=affc4c20-c8f3-4651-866a-41ba494cd963)

## Steps

1. Open the circuit: the form's **Validation** tab, or **Settings → Approvals** for expense claims and advances. Click the step.
2. Turn on **Reject, with a mandatory reason**: a refusal without a reason becomes impossible, and the employee receives the reason.
3. Leave **Ask for changes** on so the approver can send the request back to its author; turn it off to allow only Approve or Refuse.
4. Click **Save**.

## Good to know

- A request sent back becomes "To correct" for its author ("Clarification asked" in the form's answers). Once corrected, it goes through the whole circuit again from the first step.
- The approver writes what needs to change; their note and the changed answers show in the request's discussion ([decide on a request](https://weplanify.io/docs/validations.valider?lang=en)).
- This part does not exist for leave: a reason is always required to refuse.

## Related guides

- [Approve, refuse or send a request back for changes](https://weplanify.io/docs/validations.valider?lang=en) — In Weplanify, open a request waiting for you, discuss it if needed, then approve it, refuse it or ask its author to change it before deciding again.
- [Configure an approval circuit](https://weplanify.io/docs/validations.circuit?lang=en) — In Weplanify, build the approval steps of a leave request, an expense, an advance or a form: the order, the name, the approver and when each step applies.