# Choose an answer's state after each approval

> In Weplanify, each form answer has a state (In progress, Granted, Refused…) that changes with each approval; add your own states, such as Ordered.

- Product: Weplanify (https://weplanify.io)
- Section: Approvals & automations
- Web page: https://weplanify.io/docs/validations.statuts?lang=en
- Other language: https://weplanify.io/docs/validations.statuts.md
- Last updated: 2026-09-30

In Weplanify, an answer's state is the label that says where it stands. In a form's **Validation** tab, the **Answer states** part lists the possible states, and the **Responses** part of each step says which one the answer takes when the approver decides.

![Answer states: under review, granted, refused, and a new Ordered state being added](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-etats-d14edb65.webp?alt=media&token=eed8431b-a66a-4f15-a2cf-9ee0243294cd)

## Steps

1. Open **Requests → Forms**, the form, **Validation** tab.
2. If the form has no states yet, click **Create these states**: In progress, Approved and Rejected.
3. To follow what comes next, type a state (for example "Ordered", then "Delivered") and click **Add the state**.
4. Click a step: under **Responses**, choose the state if it is **Approved** and if it is **Rejected**, then click **Save**.

![The Responses part of a step: under review if approved, refused if refused](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-reponses-c9782f8a.webp?alt=media&token=72b519ab-873b-4b7d-ace4-119f1dbb2f86)

## Good to know

- A new state is used in a step's Responses: for example, a "Purchasing" step whose approval moves the answer to "Ordered".
- On a step that is not the last one, a refusal stops the request; choose **Still goes to the next step** to carry on anyway.
- The state shows in the form's Responses tab ([follow the answers](https://weplanify.io/docs/formulaires.reponses?lang=en)). For leave, expenses and advances, the states are fixed.

## Related guides

- [Follow, approve and export a form's responses](https://weplanify.io/docs/formulaires.reponses?lang=en) — In Weplanify, a form's Responses tab sorts answers by status, opens each one on the side so you can decide, and exports everything to Excel.
- [Configure an approval circuit](https://weplanify.io/docs/validations.circuit?lang=en) — In Weplanify, build the approval steps of a leave request, an expense, an advance or a form: the order, the name, the approver and when each step applies.