# Approve, refuse or send a request back for changes

> In Weplanify, open a request waiting for you, discuss it if needed, then approve it, refuse it or ask its author to change it before deciding again.

- Product: Weplanify (https://weplanify.io)
- Section: Approvals & automations
- Web page: https://weplanify.io/docs/validations.valider?lang=en
- Other language: https://weplanify.io/docs/validations.valider.md
- Last updated: 2026-09-30

In Weplanify, a request waiting for your decision opens from [Requests → To handle](https://weplanify.io/docs/validations.a-traiter?lang=en) or from its form's **Responses** tab. The panel shows the requester, the step, the answers and the discussion.

![The detail of an equipment request: discussion, note, Refuse, Ask for a change and Approve](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-detail-f70ea41c.webp?alt=media&token=517030f9-cd42-4c5a-9e9b-7b5a03a6d833)

## Steps

1. Click the request to read its detail.
2. A question? Write in **Discussion**, **On the step** or **On the whole request**, then send: the other participants are notified and can reply.
3. Click **Approve**: the request moves to the next step, or is accepted.
4. To **Refuse**, first write the reason in **Note**: the employee receives it.
5. To **Ask for a change**, write in **Note** what needs to change: the request goes back to its author.
6. A mistake? Click **Undo** in the message: the decision is only sent after 10 seconds.

![The path and discussion of a request sent back for changes](https://firebasestorage.googleapis.com/v0/b/weplanify/o/docs%2Fvalidations%2Fmaj-2026-09-28%2Fva-discussion-c542de98.webp?alt=media&token=8fa0286b-e58c-4063-b795-18a8874ea579)

## Good to know

- Once corrected and sent again, the request goes through the whole circuit again from the first step; the discussion shows what changed, before and after.
- Leave requests cannot be sent back for changes, and each step can forbid it: see [what the approver can do](https://weplanify.io/docs/validations.droits-du-valideur?lang=en).
- You can also answer from your phone: see [approve from mobile](https://weplanify.io/docs/application-mobile.valider?lang=en).

## Related guides

- [Handle the requests waiting for you](https://weplanify.io/docs/validations.a-traiter?lang=en) — In Weplanify, Requests → To handle gathers the leave, expense claims, advances and forms waiting for your decision, with the overdue ones first.
- [Choose what the approver can do at a step](https://weplanify.io/docs/validations.droits-du-valideur?lang=en) — In Weplanify, decide for each step whether the approver must give a reason to refuse and whether they can send the request back to its author for changes.
- [Approve your team's requests on mobile](https://weplanify.io/docs/application-mobile.valider?lang=en) — In Weplanify, managers approve, reject or send back for changes their team's requests from their phone, and discuss them with the requester.
- [Request approval circuits](https://weplanify.io/docs/validations?lang=en) — In Weplanify, a leave request, an expense claim, an advance or a form answer moves from one approver to the next, following its circuit, until the decision.
- [Weplanify forms: requests, reports and surveys](https://weplanify.io/docs/formulaires?lang=en) — In Weplanify, every company form sits in a single list, sorted by category, showing what is waiting for your decision and what is running late.
- [Receive employees' HR requests](https://weplanify.io/docs/formulaires.demandes-rh?lang=en) — In Weplanify, HR requests is a category of forms (equipment, certificate, working hours) that employees find in their Make a request screen.
- [Follow, approve and export a form's responses](https://weplanify.io/docs/formulaires.reponses?lang=en) — In Weplanify, a form's Responses tab sorts answers by status, opens each one on the side so you can decide, and exports everything to Excel.
- [Handle requests from the dashboard](https://weplanify.io/docs/tableau-de-bord.demandes-en-attente?lang=en) — In Weplanify, the dashboard's To do list gathers absences, requests and clock-ins waiting for you: approve, decline or fix them without leaving the page.