Leave and Absence Management: The Complete HR Guide 2026

Managing leave on paper or by email generates errors, oversights and conflicts. Leave management software connects the whole cycle: request → approval → schedule update → effect on the balance and payroll.

• Leave and hours are among the first sources of disagreement between employees and employers
• A paper form goes through several offices before it is processed
• With Weplanify, the manager approves from their phone, and the employee follows the request without chasing

• Annual paid leave: automatically calculated according to legal entitlement
• Special leave: wedding, birth, bereavement, moving
• Sick leave: with medical certificate upload
• Maternity / paternity leave
• Time off in lieu: overtime hours converted to rest days
• Unpaid leave: leave without pay, training
• Religious holidays: Eid, Easter, Christmas as per agreements

1. Employee request: select type, dates, add comment and attach document from the mobile app.
2. Manager notification: immediate alert with the employee's available balance.
3. One-click approval: approval or refusal with mandatory reason.
4. Automatic update: schedule and balances synced instantly.
5. Employee notification: confirmation on smartphone with remaining balance.

Each employee can view from their phone:

• Days accrued since the start of the year
• Days already taken
• Days pending approval
• Remaining days to take before year end

HR has a consolidated dashboard to anticipate high-absence periods and plan replacements.

free trial, no commitment. Request a demo or contact [email protected].