Why digitize employee time tracking?
Employee time tracking software replaces paper attendance sheets with accurate digital tracking. Every clock-in and clock-out is timestamped, geolocated if needed, then compared with the planned schedule.
What changes in practice:
- Lateness is measured against the planned shift, not a general rule
- Corrections are traced: every fix keeps its author
- Payroll starts from approved hours, not declared hours
Which time tracking method should you choose?
Weplanify offers several modes, set employee by employee:
- QR code: the employee scans a code posted at the workstation with their phone. No hardware to buy: the QR code downloads as a PDF, with instructions to display.
- Badge: for sites already fitted with a reader.
- Geolocation: a clock-in is only accepted within the authorised radius around the site. Essential for field teams.
- Face recognition: on a tablet at the entrance. It processes biometric data: check your country's data protection rules before enabling it.
For employees without a smartphone, a timekeeper (team or site lead) keeps the team's attendance sheet from their own phone.
Attendance reports and payroll export
Weplanify automatically generates:
- Weekly and monthly summaries per employee
- Overtime calculation with differential rates
- Automatic detection of late arrivals and absences
- CSV/Excel export for payroll software
- Real-time dashboard for managers
All data is timestamped and archived — legal evidence in case of inspection.
Frequently asked questions about time tracking
Who can see time tracking data?
Access is set by role. Without write access the screen stays readable but the fields are locked, and every correction keeps its author. The data stays yours, exportable at any time.
Can I manage multiple sites with one software?
Yes. Each site has its own daily screen, and management gets a single summary.
How to manage employees without smartphones?
A timekeeper — team or site lead — keeps the team's attendance sheet from their own phone. A tablet at the site entrance is also possible.
free trial — Weplanify Time Tracking
free trial, no credit card required. Guided setup, training included. Request a free demo or contact [email protected].