Once the types of absence have been configured and the approval workflow established, the final step is to enable employees to actually submit their requests. This process has been designed to be as straightforward as possible for the user: it is carried out directly from the Absences page, by clicking on the ‘Absence’ button in the top right-hand corner. A form then opens, guiding the employee through all the information required to ensure their request is processed quickly and unambiguously by their approver.
The form is completed by following these simple steps:
1. Select the desired period from the calendar provided, choosing the month as well as the start and end dates and times.
2. Check the number of days requested, which is calculated automatically based on the selected period.
3. Select the type of absence from the drop-down menu (Holiday, Unauthorised absence, etc.).
4. Add supporting documentation (optional)
5. Add an optional note to clarify the context of the request, for example in the case of a split absence or a special circumstance.
6. Confirm the creation of the request by clicking on ‘Finish’.
Once the request has been created and sent, it is automatically submitted to the person responsible for approving it. They will receive a notification of a new request and will be able to follow it up.