This feature is especially useful for:
- teams with regular schedules,
- fixed rotations,
- 2-shift or 3-shift operations,
- employees working across multiple locations,
- or organizations with recurring working hours.
Step 1 : Open the Employee Profile
From the left-side menu, click on Employees.
The employee list will appear. Select the employee you want to configure.
Scroll down to the Schedules section.
You will find:
- a summary of the current schedule,
- working days,
- configured hours,
- breaks,
- and a Modify button to open the schedule editor.
Step 2 : Open the Recurring Schedule Editor
Click on Modify.
An editing window will open displaying the 7 days of the week:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
- Saturday
- Sunday
Each day includes a checkbox:
- checked days are considered working days,
- unchecked days are automatically treated as rest days.
You can enable or disable any day depending on the employee’s schedule.
💡 Tip: the Copy to All Days button allows you to quickly duplicate the same schedule across the entire week.
Step 3 : Configure Daily Working Hours
For each working day, several fields are available:
Start Time
Defines the employee’s shift start time.
Time slots are available in 15-minute intervals.
End Time
Defines the employee’s shift end time.
Break Duration
Defines the break automatically deducted from working hours.
Examples:
- 15 min
- 30 min
- 45 min
- 1h
- 1h30
Position
Defines the job position assigned during that day.
Examples:
- Operator
- Salesperson
- Accountant
Site
Defines the work location assigned for that day.
Examples:
- Demo Agency
- Afro Shop
- Warehouse
Position Role
Optional field used to specify the exact operational role within the schedule.
Schedule Example
Each day can have completely different working hours.
Example:
- evening shifts at the beginning of the week,
- daytime shifts at the end of the week,
- rest days in the middle of the week.
Example configuration:
- Monday: 3:00 PM → 11:00 PM
- Tuesday: 3:00 PM → 11:00 PM
- Wednesday: Rest
- Thursday: Rest
- Friday: 7:00 AM → 4:00 PM
- Saturday: 7:00 AM → 4:00 PM
- Sunday: 7:00 AM → 4:00 PM
This flexibility makes it easy to manage:
- rotating schedules,
- split shifts,
- night teams,
- or multi-site operations.
Step 4 : Save the Permanent Schedule
Once the schedule is configured, click the Permanent button located at the bottom of the window.
This button:
- saves the schedule,
- and makes it recurring automatically.
The schedule will remain permanently assigned to the employee until modified.
A confirmation message will appear:
Recurring schedule successfully saved
⚠️ Important: if you click Cancel, your changes will not be saved.
Step 5 : View and Export the Schedule
After saving:
- the schedule becomes visible in the employee profile,
- working hours are displayed by day,
- breaks, positions, and sites remain accessible at any time.
You can:
- modify the schedule whenever needed,
- or export the schedule as a PDF file.
The PDF button generates a printable version of the employee’s schedule.
This is useful for:
- office display,
- employee sharing,
- or administrative archiving.
Summary
Weplanify fixed schedules allow you to:
- Configure recurring schedules for employees
- Define working days and rest days
- Assign different positions and sites depending on the day
- Manage complex and flexible working hours
- Automate workforce scheduling
- Export schedules as PDF documents
This feature greatly simplifies the management of teams with regular or repetitive schedules.