Before any absence request can be created, the company must first have defined the categories of absence it wishes to track. This is precisely the purpose of absence types in Weplanify: they serve as a common basis for the entire module, as they are used to calculate leave balances, apply pay rules and populate HR reports. This configuration is carried out on the Absences page, accessible via Human Resources > Leave & Absences, by clicking on the Absence Types button at the top of the page.
By default, Weplanify offers three absence types covering the most common use cases, each associated with a specific payment rule that will automatically determine how the absence affects the employee’s leave balance and pay:
• Paid: the day of absence is paid as normal. This is the rule generally applied to standard annual leave.
• Unpaid: the day is not paid. This rule is typically used for absences without justification or prior approval.
• Deducted from leave: the day is deducted from the employee’s leave balance, with no separate payment associated with this deduction.
These three rules are sufficient to cover the majority of everyday needs, but they are not set in stone: each company is perfectly free to create its own types of absence based on one of these three payment models, in line with its collective agreement or internal HR policy.
Creating a new absence type is a quick process. Simply click on + New in the Absence Types panel, then enter a name that is clear enough for employees to recognise easily when submitting their request, for example, Sick Leave, Maternity Leave or Exceptional Remote Working. You must then link this new type to one of the three existing payment rules (paid, unpaid, or deducted from annual leave), then save so that it becomes immediately available in the request creation form.
Finally, each absence type has a bin icon allowing you to delete it if necessary.
Note: Carefully considering the naming conventions for these types in advance helps to avoid duplicates or ambiguous titles, which can subsequently make absence reports more difficult to read.