Pharmacies · Clinics · Laboratories
The on-call rota turns. Payroll follows on its own.
A pharmacy or a care facility never closes. Night shifts, Sundays, public holidays: exactly the hours that are hardest to count, and most expensive to count wrong.
Today’s schedule
08:00 → 20:00
Sunday duty, premium rate
Clock-in recorded
07:56
QR posted at the counter
The span to cover, with no gap in the rota
Night, Sunday, public holiday, overtime
The schedule; everything else follows
What is stuck today
Three hours lost every month, and a doubt that stays
The rota on the wall
The on-call week is redrawn by hand every month, on a board nobody else can read.
Nights counted again
At payroll, someone goes through the shifts one by one to apply premiums. A mistake goes unnoticed.
The swap that never arrives
A shift swapped between two colleagues never reaches payroll, and turns into a claim.
The on-call rota
The wall board, kept by the platform
Nights, Sundays and holidays separated from the grid onwards. A shift swap is dragged from one person to another, and the trail stays.
WeplanifySCThe on-call schedule
The wall rota, kept by the platform
The typical week is saved once: every week opens already filled and you only handle exceptions. A shift swap is dragged from one person to another, and the trail stays.
WeplanifySC| Employee | Mon | Sat | Sun |
|---|---|---|---|
| A. Ndiaye | 08–16 | Off | On call 20–08 |
| F. Sow | 12–20 | 08–16 | Off |
| M. Diallo | 08–16 | 12–20 | Uncovered |
| O. Fall | Leave | 08–16 | On call 20–08 |
The Sunday slot with nobody assigned is flagged before publishing.
WeplanifySC| Employee | In | Worked | State |
|---|---|---|---|
| A. Ndiaye | 07:56 | 8 h 08 | clocked |
| F. Sow | 12:41 | 7 h 19 | 41 min late |
| M. Diallo | – | – | absent |
| O. Fall | 19:58 | 12 h 14 | night shift |
Clocking in uses the printed QR code and the employee’s phone. A missed clock-in is fixed inline, and the correction keeps its author.
The month’s payroll
A review, not a recount
One button fills the month from the clock-ins. Nights, Sundays and holidays arrive already separated, with their premiums.
WeplanifySC| Employee | Days | Night OT | Net |
|---|---|---|---|
| A. Ndiaye | 26 / 30 | 24 h 00 | 478 498 |
| F. Sow | 22 / 30 | – | 213 640 |
| O. Fall | 25 / 30 | 36 h 00 | 396 120 |
| Total | 1 088 258 |
PDF payslip, payroll journal, employee and employer contributions, transfers. And the country’s rules apply on their own.
WeplanifySC| Unit | Headcount | Hours | Real cost |
|---|---|---|---|
| Pharmacy (counter) | 9 | 1 512 | 2 340 000 |
| On-call service (night) | 6 | 1 044 | 1 716 000 |
| Administration | 4 | 672 | 980 000 |
| Total | 19 | 3 228 | 5 036 000 |
Real cost = salaries pro-rated on schedules + the unit’s expenses. Amounts in FCFA, demonstration data.
Getting started
We start from last week’s schedule
Week 1: we set you up
Your teams, your positions, your on-call hours. Nothing to build, nothing to configure alone.
Week 2: the team clocks in
The QR code goes up; a five-minute explanation is enough.
Month end: the first payroll
We run it with you, beside your current method. You compare, then you decide.
Then: cost per department
Counter, night on-call, administration: each carries its real cost, salaries included.
« I used to spend my Fridays recounting on-call hours. Now I just read a screen. »
The modules involved
See your own rota inside the platform.
Send us last week’s schedule: we build it and show it to you in thirty minutes.