Publish the planning
In Weplanify, publish the week so that your employees see their slots: as long as they are drafts, only the people managing the planning can see them.
In Weplanify, a new or edited slot is a draft (dotted border). Next to the dates, the status reads "Draft, not yet visible to employees" or "Published".
Steps
- Review the week and its drafts.
- Click Publish … slots, at the top right: the button only shows while drafts remain.
- If alerts show (understaffing), fix them then publish again if needed.
Good to know
- Each employee concerned is notified and sees their planning in the mobile app.
- In month view, Publish covers the whole month shown. Publishing follows the current filters (sites, groups).
- Staffing targets are checked at that moment.
Go further
The planning alertsIn Weplanify, spot before publishing the slots in conflict (leave, double booking) and the days when the minimum staffing level is not reached.View your schedule on mobileSee your week in the Weplanify app: hours, break, position and location for each day, and your shift's task list.Filter and sort the planningIn Weplanify, show only the site, group or job you care about, choose what the slots display, and then sort the employees in the order you need.Set a minimum staffing level per site and jobIn Weplanify, set how many people you need at the very least per site, job and shift, and be warned whenever the planning falls short of that level.The dashboard Getting started listIn Weplanify, the dashboard Getting started list shows what is left to do to get going, and each of its lines ticks itself once the step is done.The team planningIn Weplanify, the planning says who works, when and where, week after week; the slots stay as drafts until you publish them to your employees.Copy a previous week into the planningIn Weplanify, copy one of the six previous weeks onto the week shown in a single click, when your rotations look alike from one week to the next.Create a slot in the planningIn Weplanify, a slot says who works, on which days, at what time, on which site and in which job; it is created as a draft, for one or several employees.Offer an open slotIn Weplanify, publish a slot without a name, for example extra help on Saturday: the employees it is offered to can take it from their phone.Plan by teams and rotationsIn Weplanify, plan a whole team at once and rotate your teams over the morning, evening and night shifts with a ready-made rotation model to start.Generate the week automaticallyIn Weplanify, let the planning share out mornings, evenings, nights and rest days according to your criteria: leave, night duty, fixed hours and days off.Move or copy a slot by drag and dropIn Weplanify, drag a slot to another day or another employee to move it, or hold down Alt to copy it instead, without typing anything again.Edit or delete a slot in the planningIn Weplanify, clicking a slot opens its window to change the employee, the schedule, the site or the job, or to delete it from the planning.